Your Club Needs More Than a Digital Spreadsheet
Legacy sports management tools replaced spreadsheets, forms, and group chats. That was yesterday's upgrade. Zoyo is built for today's youth sports clubs with modern AI workflows, smarter communication, and reliable support from people who understand the game.
An AI that actually runs your club
Meet Zoe. Ask anything in plain English, from any role. She answers for admins, coaches, and parents, then she takes action: creating sessions, sending invites, awarding achievements, all with a confirmation step so you stay in control. No other youth sports platform has AI like this.
- Smart home summary with one-click RSVPs and clickable upcoming sessions
- Builds your club in minutes: upload a roster or spreadsheet, Zoe parses it into programs, classes, and tournaments
- Proactive RSVP reminders for upcoming practices and matches
- 3D avatar with real-time streaming responses, rich text, and clickable action cards
Zoe
Your AI co-pilot
Set up a U10 program with Tuesday and Thursday 5pm sessions.
Done. Created U10 Development with 16 recurring sessions through May. Want me to invite the U10 parent list now?
RSVP me yes for Saturday's match.
RSVP confirmed. Coach Mike will see it.
Spring Cup 2026
LiveQuarterfinals
Semis
Final
Live brackets, zero spreadsheets
Remember trying to run a spring tournament on a Google Sheet? Never again. The bracket runs itself, parents watch live scores on their phones, and you go back to coaching.
- One-click bracket generation from your team list
- Visual bracket graph shows the full path to the final
- Record scores, winners auto-advance to the next round
- Humanized round labels (Quarterfinals, Semifinals, Final)
- Real-time push notifications keep coaches and parents in sync
Your club, your brand
Upload your logo and pick your accent color from the Appearance page. Every screen in the parent app, every chat header, every announcement, and every notification wears your colors.
- Logo shows in the parent portal top bar, club switcher, and announcements
- Pick your club color, the parent app theme updates dynamically
- Custom branding flows through every email, notification, and PDF
- One platform that feels like your club, not ours
Club logo
Riverside FC
PNG, 1024 × 1024
Accent color
Riverside FC
Preview
Your club, in the parent app.
Every roster, every season, one place
Stop juggling rosters across four spreadsheets and three seasons of email threads. Every team, every session, every player, every payment, unified and searchable from one dashboard.
- Programs with age ranges, skill levels, and pricing
- Class scheduling with auto-generated sessions
- Student enrollment and roster management
- Family and co-parent management with granular permissions
Scan to Check In
Quick QR code attendance
Ditch the clipboard. Get perfect attendance.
Parents scan a QR code. Coaches tap a name. Everyone who's there gets marked in three seconds. No paper rosters, no whiteboard, no guessing whether Liam's mom picked him up.
- QR check-in with personal codes and session codes
- RSVP ahead, parents indicate yes, no, or maybe
- Manual attendance tracking with present, absent, late, and excused
Real-time team communication
No more WhatsApp groups or lost emails. Zoyo's built-in chat keeps every conversation where it belongs, inside your club.
- Group chats per class, auto-created when you set up teams
- Direct messages between coaches and parents
- Polls, file sharing, reactions, @mentions, and reply threads
- Share images, videos (auto-compressed), and PDFs
- Admin portal chat too: tenant-wide groups, DMs to any staff member, attachments, and polls
U12 Team Chat
8 members
Coach Mike
Great effort today everyone! Practice moved to Field B on Thursday.
You
Thanks Coach! Will Alex need shin guards?
Yes, shin guards required for all sessions!
Jordan's Mom
Got it, thanks!
Watch every player grow
Coaches assess skills session by session. Parents see detailed progress reports and earned achievement badges. Everyone sees the growth.
- Customizable skill definitions per program
- Skills assessments session by session, with averages over time
- Achievement badges to motivate young players
- Progress reports with coach notes and recommendations
Scheduling that just works
Sessions, matches, events, and tryouts all live in one integrated calendar. Parents see their child's full schedule, coaches manage their sessions, and everyone can RSVP in one tap.
- Integrated schedule view: sessions, events, and matches
- RSVP tracking so coaches know who's coming
- Export to Google Calendar and Apple Calendar
U12 Training Session
4:00 PM - 5:30 PM · Field A
Match vs. Eagles FC
10:00 AM - 11:30 AM · Home Field
End of Season BBQ
12:00 PM · Club House
Facilities, Saturday
Week viewRink A
Field 2
Court 1
Studio
Every rink, field, court, and pool lane, booked once
Set up your facilities and the venues inside them, then see every booking on one timeline. Practices, games, rentals, and club events hold their venue, and nothing gets double-booked.
- Hockey ice, soccer fields, basketball courts, swim lanes, and dance studios on one timeline
- Day and week views of every venue, grouped by facility, on desktop and on a phone
- Sessions and events hold a venue, and a clash is refused before you save
- Rentals, team activities, and unavailable blocks, plus booking types you define
- Recurring bookings in one go, with setup and teardown buffers counted as busy
- Ask Zoe whether the rink is free Saturday at 3, or have it make the booking
Tryouts and registration, from the link to the roster
Publish a tryout or registration form at a short link with your club's branding. Families apply without an account, confirm their email, accept your agreements, and land on the roster the moment you accept them.
- Soccer tryouts, basketball tryouts, swim team sign-ups: one form, your questions
- Custom questions: text, numbers, dropdowns, yes or no, and photo upload
- One application covers several children, and capacity is enforced when you accept
- Send personal invites by email, then accept or reject each application from the admin portal
- Accepting creates or links the parent account and enrolls the athlete on the team, and the family gets an email either way
U14 Spring tryouts
24 of 30 spotsApplications
Snack schedule
SaturdaysSnack schedule, carpool, field setup: volunteer sign-up sheets parents fill in
Create a sign-up sheet for snacks, carpool, field setup, scorekeeping, or equipment, repeating on the weekdays you pick or on the dates you choose. Parents claim a date with one tap from the home screen, and the organizer can nudge the team when a spot is open.
- Snack schedule, carpool, field setup, scorekeeping, equipment, or a sheet of your own
- Repeat on chosen weekdays, or hand-pick the dates and times
- Claim a date, release it, or opt out; the organizer can sign someone up and they get a push
- A reminder about unfilled spots goes out as a team announcement with a push notification
- A share link opens the sheet directly, and the home screen shows what still needs a helper
And so much more
Every feature solves a real pain: volunteer burnout, registration night chaos, chasing RSVPs the day before, parent emails at 10pm about Saturday's game. Here's what else is in the box.
Announcements
Club-wide or targeted announcements with priority levels. Reach everyone or just the right group.
Easy Invites
Invite coaches and parents via email, SMS, or shareable link. One-click join with automatic class enrollment.
Memberships
Individual and family membership management with status tracking and payment records.
Co-Parent Support
Shared guardianship with granular permissions. Both parents stay connected and in control.
Mobile App
Native Android and iOS apps with Google Sign-In, native camera, and Google Places location autocomplete.
Push Notifications
Native iOS and Android push for chat, RSVPs, announcements, and tournament results. Tap to jump straight in.
In-App Support
Floating issue button creates a tracked support ticket with full context. Reply by email or in-app, watch status updates.
Multi-Club Operators
Run multiple clubs from one account with full data isolation. Coaches and parents switch between clubs they belong to in one tap.
Session Assessments
After every session, coaches grade each player's skills in under a minute. Parents see a skill history that actually shows their child growing.
Video Feedback
Record a 30-second clip after practice, add a voice note, and send it straight to the player's family. Auto-compressed so it actually sends on the field.
Drop-in sessions and clinics
One-off or recurring sessions, from a Saturday soccer clinic to a weekly hockey skills hour, that families book and pay for online, in person, or for free. Set age and gender eligibility, cap the spots, and let parents cancel their own booking.
Payment plans and recurring payments
Set up recurring payments, weekly, monthly, or yearly, that end on a date or after a set number of payments, and show families the full schedule before they authorize it. Pause and resume a plan when a family needs it, and refund from the Payments page.
Club agreements
Keep your code of conduct, waivers, and policies as documents or uploaded PDFs that families accept before they get into the team app or submit a tryout application. Each acceptance is recorded with the date, and for an uploaded PDF, the exact file they accepted.
Calendar sync
Subscribe to your schedule in Google Calendar, Apple Calendar, or Outlook, and practices, games, club events, and booked drop-ins show up in the calendar you already use. Cancellations and changes follow on their own.
Two portals, every role
Admin and Parent/Coach. Each portal does exactly what its users need, no more, no less.
Admin Portal
For club admins and head coaches. Run the business of the club.
- • Full club setup with Zoe AI, branding, and configuration
- • Programs, classes, tournaments, and staff management
- • Memberships, billing, and Stripe payouts
- • Tenant-wide chat with DMs, groups, and polls
- • Subscription tiers and feature controls
Parent & Coach Portal
For families and coaches on the field. Everything that happens week to week.
- • Schedules, RSVPs, and QR code check-in
- • Real-time chat with coaches and other parents
- • Skill assessments, progress reports, and achievement badges
- • Team duty sign-ups, payments, and co-parent access
- • Native iOS and Android with push notifications
Ready to modernize your club?
Join the growing community of youth sports clubs that trust Zoyo to keep things running smoothly.